Comparison of File Storage Solutions

See Storage Updates FAQs for information on recent changes to storage limits in Dropbox and OneDrive.

	Microsoft OneDrive	Microsoft Teams	GSU Dropbox
Recommended For	Files associated with an individual owner	Files associated with team work or projects	Large collections of files, secure research-related data or collaboration with other Dropbox users
Capacity	Faculty/staff - 100 GB per individual faculty/staff account Students: 1 TB per individual student account	25 TB per site	100 GB per account
File size limit (per file)	100 GB	100 GB	Online Upload: 50 GB Dropbox App: 100 GB
Web-Based Document Editing	Microsoft Web Apps allow in-browser concurrent editing.	Microsoft Web Apps allow in-browser concurrent editing.	Dropbox Paper allows basic concurrent document editing in Paper format using web browser.
Device-Based Document Editing	Concurrent document editing integrated with Microsoft Desktop applications.	Concurrent document editing integrated with Microsoft Desktop applications.	Edit files with applications on device. Concurrent editing possible with Microsoft Suite.
Collaborate With	Others at university and anyone with a Microsoft outlook.com account	Others at university and guest access	Anyone with a GSU Dropbox account or external Dropbox for business/university account. Note: Additional capacity limits may apply when sharing files with users of free accounts.
Data Ownership	Deleted when user leaves university, unless an appropriate approved request to allow data access for another individual is made.	Team owned data; access remains intact for others when individual leaves as long as Team is renewed. Note: Recommended to have multiple Team admins.	Individual data can be transferred to another user with appropriate, approved request. Group folders can be team owned; access remains intact for others when individual leaves
Account Setup	Automatically available to all faculty, staff, students	Can be created by any university account holder and ownership shared	Available on request to faculty, staff and student employees
File Permissions	Controlled by individual	Controlled by Team creators; Team admins and members provided permissions	Personal file permissions set by account holder.Group permissions set by Dropbox admins on request
Version History	500 Edits Items placed in Recycle Bin can be restored within 90 days	500 Edits Items placed in Recycle Bin can be restored within 90 days	180 Days of Changes
Can Be Used for Computer Backup (Multiple Folders)	Yes	No	Yes
File Name Length Limitations (Including Folder Path)	400 characters, may be limited separately within Windows Operating System	400 characters, may be limited separately within Windows Operating System	Use less than 260 characters, may be limited separately within Windows Operating System. More on Dropbox file naming recommendations
Invalid Characters/Phrases	See Microsoft article and summary for character/phrase limitations	Same as OneDrive	See this reference for invalid characters/phrases
Desktop Sync – Cross Platform Vendor Supported Clients	Windows, Mac	Windows, Mac, Linux	Windows, Mac, Linux
Mobile Device Management (Block devices, remote wipe, notification to devices)	Yes – remote delete files contained in OneDrive	Yes – remote delete files contained in Teams	Yes – remote delete files contained in Dropbox
Encryption	Encrypts files everywhere except on users’ computers/devices Investigating possible tool to encrypt on users’ computers	Encrypts files everywhere except on users’ computers/devices Investigating possible tool to encrypt on users’ computers	Encrypts files everywhere except on users’ computers/devices Investigating possible tool to encrypt on users’ computers
Security / Research Related Requirements (In Process)	Protected with Duo Multifactor Authentication Investigating features for data governance audit related to data classification	Protected with Duo Multifactor Authentication Investigating features for data governance audit related to data classification	Protected with Duo Multifactor Authentication. Investigating features for data governance audit related to data classification