Schedule a WebEx Meeting in Outlook

Posted On June 10, 2016
Categories Support
Associated Service WebEx

Overview

This document describes how to schedule a WebEx meeting in Outlook using the WebEx Productivity tools.

NOTE: Perimeter College WebEx users can migrate their old GPC Outlook WebEx events by following the steps outlined in this video

Requirements

Contents

Schedule a WebEx Meeting in Outlook

Schedule an Outlook WebEx Meeting in Windows

  1. Open Outlook and create a new meeting.
  2. With the WebEx Productivity Tools installed, you will see the WebEx icon along the top tool items. Click the WebEx icon.
    webex-outlook-win-sch1
  3. Adjust the WebEx meeting settings as desired. For most meetings, the default settings will not need to be changed. Click OK.
    webex-outlook-win-sch2
  4. Fill out your meeting invite as normal, by including attendees, times, dates, and a subject, then click Send.
    webex-outlook-win-sch3
  5. You attendees will receive an email with the WebEx online meeting information automatically included.
    webex-outlook-win-sch4


Schedule an Outlook WebEx Meeting on a Mac

  1. Open Outlook and start a new meeting.
  2. With the WebEx Productivity Tools installed, you will see the WebEx icon off to the side. Click the dropdown arrow and select Add WebEx.
    outlook-webex-sch-mac1
  3. Fill out your meeting invite as normal, by including attendees, times, dates, and a subject, then click Send.
    outlook-webex-sch-mac2
  4. You attendees will receive an email with the WebEx online meeting information automatically included.
    outlook-webex-sch-mac3

Help

If you have questions or need technical assistance, please contact the IIT Technology Service Desk at help@gsu.edu or 404-413-HELP (4357).