Set Up Online Meetings with Skype for Business (Lync)

Associated Service Skype for Business (Lync)

Overview

This document details the steps to set up an online meeting, share your desktop, and schedule online meetings through Outlook using Skype for Business on a Windows computer, or Lync 2011 on a Mac.

Requirements

Contents

Set Up an Online Meeting with Skype for Business

Start an Audio or Video Meeting

  1. Open your Skype for Business desktop client.
  2. Click lync-win-gear and select Meet Now.
    SkypeBus1
  3. In the window that appears, select Use Skype for Business and click OK.
    SkypeBus2


Invite Attendees to Your Meeting

  1. Click the lync-win-attendees-icon icon and click Participant Actions.
    SkypeBus3
  2. Click Invite by Email.
    SkypeBus4
  3. In the email that opens, there will be a link to your online meeting. Add your recipients and click Send.
    SkypeBus5
  4. If you do not have Outlook installed, you can also click the Settings icon at the bottom right of your Skype meeting room and select Meeting Entry Info.
    skype-inviteclass1
  5. In the Meeting Entry Info window, click Copy All. You can then paste this copied information into a chat message or into an email to your desired recipients (press Control + V to paste).
    skype-inviteclass2
  6. To attend your Skype meeting from their browser, your Peers may have to quickly download and install the Lync Web App if they don't have the desktop client installed. They'll be prompted to do this automatically when they attempt to join.


Share Your Desktop, a Running Program, or Other Media

  1. Click the lync-win-present-icon icon.
  2. Skype for Business provides you with a variety of media-sharing options during your meetings:
    1. Present Desktop: Allows you to share your desktop
    2. Present Program: Allows you to share a program currently running on your computer
    3. Present PowerPoint: Allows you to select and share a PowerPoint document
    4. Add Attachments: Allows you to share downloadable attachments with your attendees
    5. Shared Notes: Access notes shared with others
    6. My Notes: Access your personal notes
    SkypeBus6


Schedule a Skype for Business Meeting in Outlook

  1. In your Outlook client, click the Calendar section at the bottom left.
    windows-meetA
  2. Click the New Skype Meeting icon at the top left corner.
    windows-meetB
  3. A link to your online meeting will automatically be added to the body of your email. Enter recipients and set a time for your meeting as normal. When finished, click Send
    windows-meetC


End a Meeting

  1. To hang up on the meeting, click the red "Hang Up" icon.
    skype-endmeeting3
  2. If you were the meeting creator and want to end a meeting completely:
    1. Click the Settings icon and select End Meeting.
      skype-endmeeting1
    2. Click OK.
      skype-endmeeting2

Contents

Set Up an Online Meeting with Lync for Mac

Start an Audio or Video Meeting

  1. Open and log in to your Lync desktop client.
  2. At the top toolbar, click Conversation, hover over Meet Now, then select Meet with a Call.
    mac-meet1


Invite Attendees to Your Meeting

  1. In a Conversation window, click the Settings icon and select Send Email Invite.
    mac-meet2
  2. In the email that opens, there will be a link to your online meeting. Add your recipients and a subject and click Send.
    mac-meet3
  3. If you do not have Outlook installed, you can also click the Settings icon and select Meeting Join Information.
    mac-meet4
  4. In the window that appears, click Copy All Information. You can then paste this copied information into a chat message or into an email to your desired recipients (press Command + V to paste).
    mac-meet5
  5. To attend your Skype meeting from their browser, your Peers may have to quickly download and install the Lync Web App if they don't have the desktop client installed. They'll be prompted to do this automatically when they attempt to join.


Share Your Desktop

  1. In a Conversation, click the Desktop icon and select Desktop.
    mac-meet7


Schedule a Lync Meeting in Outlook

  1. In your Outlook client, click the Calendar section at the bottom left.
    mac-meet10
  2. Click the New Meeting icon at the top left corner.
    mac-meet11
  3. In your new meeting window, click the Online Meeting icon and select Create Online Meeting.
    mac-meet12
  4. A link to your online meeting will automatically be added to the body of your email. Enter recipients and set a time for your meeting as normal. When finished, click Send
    mac-meet13


End a Meeting

  1. To hang up on the meeting, click the red "Hang Up" icon.
    mac-meet8
  2. If you were the meeting creator and want to end a meeting completely:
    1. Click the Settings icon and select Remove Everyone and End Meeting.
      mac-meet6
    2. Click OK.
      mac-meet9

Help

If you have questions or need technical assistance, please contact the IIT Technology Service Desk at help@gsu.edu, or 404-413-HELP (404-413-4357).