Share Documents Using OneDrive

Associated Service Email and File Storage

Overview

This document details the steps to share a document stored on your OneDrive with others.

Contents

Share Documents with OneDrive

  1. Sign in to your campus email account.
  2. In the upper left-hand corner, click the App Launcher and select OneDrive.
    onedrive_share1

Share Documents From OneDrive Home

  1. Select the file you wish to share.
  2. Click Share along the top options bar.
    onedrive_share2
  3. Click the dropdown to change privacy settings.
    onedrive_share4
  4. In the drop down menu:
    1. Click People in Georgia State University or Specific people to select who can access the document.
    2. Click the checkbox to change your recipients’ permissions.
    3. Click Apply.
      onedrive_share5-01
  5. After you set your primary settings, select a method to share your document:
    1. Invite people
      1. Enter the email address(es) of your recipient(s)
        If you are a faculty member and are having trouble sharing a file with a student, enter campusID@studentgsu.onmicrosoft.com for their email address instead of their “campusID@student.gsu.edu”. A note will appear saying the address is “outside of your organization.” You can ignore this message.
      2. Enter a message
      3. When you are finished, click Send
      onedrive_share6
    2. Get a link
      1. Click the Copy Link icon.
        onedrive_share7
      2. Click Copy to copy the link and send that link to your recipient(s).
        onedrive_share8
    3. Send the document through Outlook.
      1. Click the Outlook icon.
        onhedrive_share12
      2. New outlook email with the link to the document you want to share will appear. Fill out the email fields and click send.
        onedrive_share13

Share Document While Editing

  1. Click the Share link in the upper right-hand corner to share the document with other users
    od-share4b
  2. After you set your primary settings, select a method to share your document:
    1. Invite people
      1. Enter the email address(es) of your recipient(s)
        If you are a faculty member and are having trouble sharing a file with a student, enter campusID@studentgsu.onmicrosoft.com for their email address instead of their “campusID@student.gsu.edu”. A note will appear saying the address is “outside of your organization.” You can ignore this message.
      2. Select your recipient’s permissions
      3. Enter a message
      4. Check the Require sign in box to require that the recipient sign in with their campus email credentials before viewing the document
      5. When you are finished, click Share
      od-share5a
    2. Get a link
      1. Click the Create Link link under the permission your wish to give your recipient
        od-share5b
      2. Copy the link that appears and send that link to your recipient
        od-share5b2

Share Multiple Documents at Once

  1. On OneDrive Home, click New, then click Folder.
    onedrive_share9
  2. Enter the name of your folder and click Create.
    onedrive_share10
  3. Hover over the document and click the Check icon to select it. Repeat for all the documents you want to share.
    onedrive_share11
  4. Click Move to along the top options bar.
    onedrive_share12
  5. Click the folder to which you want to move your documents.
    onedrive_share15
  6. Click Move here.
    onedrive_share14
  7. Click the folder to select it.
    onedrive_share15
  8. Click Share along the top options bar.
    onedrive_share16
  9. Click the dropdown to change privacy settings.
    onedrive_share4
  10. In the drop down menu:
    1. Click People in Georgia State University or Specific people to select who can access the document.
    2. Click the checkbox to change your recipients’ permissions.
    3. Click Apply.
      onedrive_share5-01
  11. After you set your primary settings, select a method to share your document:
    1. Invite people
      1. Enter the email address(es) of your recipient(s)
        If you are a faculty member and are having trouble sharing a file with a student, enter campusID@studentgsu.onmicrosoft.com for their email address instead of their “campusID@student.gsu.edu”. A note will appear saying the address is “outside of your organization.” You can ignore this message.
      2. Enter a message
      3. When you are finished, click Send
      onedrive_share6
    2. Get a link
      1. Click the Copy Link icon.
        onedrive_share7
      2. Click Copy to copy the link and send that link to your recipient(s).
        onedrive_share8
    3. Send the document through Outlook.
      1. Click the Outlook icon.
        onhedrive_share12
      2. New outlook email with the link to the document you want to share will appear. Fill out the email fields and click send.
        onedrive_share13

Help

IF you have questions, or need technical assistance, please contact the IIT Technology Service Desk at help@gsu.edu, or 404-413-HELP (404-413-4357).